Privacy Policy
Our Privacy Notice and You
Privacy matters. We know that data privacy is a top issue today, and we want you to enjoy your interaction with us while knowing that we value your Personal Data and that we protect it. Here you will find an overview of how we process your Personal Data, the purposes for which we process it, and how you benefit. You'll also see what your rights are and how you can contact us.
Updates to this Privacy Notice
As business and technology evolves, we might need to change this Privacy Notice. We encourage you to regularly review this Privacy Notice to make sure you are up-to-date with how Phant is using your Personal Data.
Aged Under 13?
If you're under the age of 13, we kindly ask you to wait to be a bit older to interact with us or ask a parent or guardian to contact us! We can't collect and use your Personal Data without their agreement.
What Data Do We Collect?
The Personal Data that you give to us, e.g., when you create an account, make a purchase, login on our websites, contact us, provide feedback, fill in a form, send us an email, call us, share content on a Phant's site or publicly share information about Phant on social media. The data that we create (e.g., when you make a purchase), and data that is collected automatically when you access one of our websites or apps, e.g., IP address, device ID, what browser you use, or how you interact with Phant sites before or after having a Phant account. You can see our Cookies notice for more information on these technologies. Data collected from other legitimate sources such as Phant promotional partners, from public sources, data from your interaction with our advertising, or Personal Data that is part of your profile on a social network and that you have made available to us.
Why Do We Process Your Personal Data?
We process your Personal Data, including any sensitive personal data that you have provided to us with your consent, to communicate with you, fulfill your purchase orders, answer your queries, and provide you with communications about Phant and our products. We also process your Personal Data to help us comply with the law, to sell or transfer any relevant part of our business, to manage our systems and finances, to conduct investigations, and to exercise legal rights. We combine your Personal Data from all sources so that we can understand you better to improve and personalize your experience when interacting with us.
Who Can Access Your Personal Data and Why?
We limit the disclosure of your Personal Data to others; however, we do need to disclose your Personal Data in certain instances and mainly to the following recipients:
- Companies within the Phant Group, where required for our legitimate interests or with your consent
- Third parties engaged by us to provide services such as administering Phant websites, applications, and services (e.g., features, programs, and promotions) available to you, subject to appropriate protections
- Credit reporting agencies/debt collectors, where permitted by the law and if we need to verify your creditworthiness (e.g., if you choose to order with an invoice) or collect outstanding invoices
- Relevant public agencies and authorities, if required to do so by law or a legitimate business interest
Transfer of Your Personal Data
We may process your Personal Data outside of the country in which you are based (including countries outside the African Economic Area) for the purposes set out in this notice. When we transfer your Personal Data to other countries, we take reasonable steps to ensure that applicable laws are being followed.
What Are Your Rights Over Your Personal Data?
Whenever we ask you to provide us with any Personal Data, you will be told why we need it and how it will be used. Your Personal Data will only be processed for the purposes set out in our Privacy Notice or any other further purposes notified to you before the processing begins. If you choose not to provide Personal Data when we ask you, this may limit the services we can offer you. For example, if you do not provide your address, we cannot deliver your order.
If you share Personal Data with us, you have the right to:
- Request access (i.e., to ask us what data we have about you and obtain a copy)
- Ask for changes to be made
- Have the data deleted
This can be done by logging into your account or contacting us. You can also opt-out of marketing communications by clicking on the "unsubscribe" link provided in each email/SMS you might receive, changing preferences via your account, or by contacting us. For cookies and similar technologies, you can manage your preferences through our Cookie Consent Tool in the bottom right corner of your screen and find more information in our Cookies notice. You may also have the right to request the transfer of your Personal Data to another company or to object to the processing of your Personal Data in certain circumstances.
If you are concerned about a possible interference with your privacy or misuse of your Personal Data by us, you can contact us to make a complaint. We hope we can satisfy queries you may have about the way we process your Personal Data. However, if you have unresolved concerns, you also have the right to complain to competent data protection authorities.
Data Security and Retention
We use a variety of measures to keep your Personal Data confidential and secure, including restricting access to your Personal Data on a need-to-know basis and following appropriate security standards to protect your data.
We take every reasonable step to ensure that your Personal Data is only processed for the minimum period necessary in connection with:
- The purposes set out in this Privacy Notice
- Any additional purposes notified to you at or before the time of collection of the relevant Personal Data or commencement of the relevant processing
- As required or permitted by applicable law
Thereafter, for the duration of any applicable limitation period. In short, once your Personal Data is no longer required, we will destroy or delete it in a secure manner.
Contact Us
Phant z.w and the relevant Phant's entity in your country of residence act as "controllers" of your Personal Data that is processed under, or in connection with, this Privacy Notice. If you have any questions or comments regarding this Privacy Notice or Phant's Personal Data collection and processing practices, please contact us or email dataprotectionoffice@phant.com.
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